Data

School nursing

Data and reports

Utah School Health Workload Report

Each year we are asked to collect data statewide for use in the Utah Department of Health and Human Services and the National Association of School Nurses. This report is mandatory for all districts and charter schools per R277-415. All schools in Utah are asked to submit this data in May following the school year.

Webinar: March 2026

This webinar reviews the School Health Workload Report, including guidance for understanding survey questions, preparing data, and using optional tracking tools to support annual reporting.

Learn more about the School Health Workload Report, its history and a little more about what and why we have it.

School health workload report presentation- 08/2025

Data tracking resources

These optional resources may help schools collect and organize health data during the school year. They are provided as examples only and are not required. Schools may use their own tracking system if preferred.

Utah School Health Workload Report: 2025 - 2026 questions

Unofficial tracking template
A general spreadsheet that may help gather information during the school year in preparation for end-of-year reporting. Schools may adapt this tool for local data collection needs.
View document | Make a copy

SHWR compiling data template
A worksheet to help organize totals before entering final survey data. This may be helpful when multiple nurses or schools need to combine data in one place before reporting.
View document | Make a copy

Infographic template (Canva)
A customizable template schools may use to summarize or share school health data.
View template

Health office tracking tools

Health office visit tally sheet
A simple tally sheet for office staff to count health office visits during the school year.
View document | Make a copy

Sick room sign-in sheet
A student sign-in tool that may help track visits when students independently check in. This may be used by office staff or the nurse.
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Blank sick room log
A basic log for recording health office visits and reasons for visits. This may be used by office staff or the nurse.
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Nurse triage/charting Google form template
An example digital form for documenting student visits, triage, or office encounters.
View template | Make a copy

Screening tracking tools

Vision screening tracking template
A template for organizing vision screening data and referrals during the school year.
View document | Make a copy

Annual Report

With the data that is collected this annual report is compiled with Utah-specific information. While many people usually want to know the nurse-to--student ratios for each school, this information is not the most accurate way to distribute nursing services. Workload and acuity should be taken into account when making school nurse assignments.